Free business template
Free UK invoice template
A simple Excel invoice template for UK freelancers, startups and small businesses. Add your details, enter your line items and send a professional invoice without building one from scratch.
Inside the workbook
What the template includes
- Invoice number, invoice date, supply date and payment due date
- Business, customer and contact details
- Six editable line-item rows
- Automatic line totals and subtotal
- Optional VAT rate and calculated VAT amount
- Total due, payment details and payment reference
- Notes and payment terms
- 01
Replace the examples
Add your business, customer, invoice and payment details in the pale-green cells.
- 02
Enter the line items
Add a description, quantity and unit price. The workbook calculates each line and the subtotal.
- 03
Check, save and send
Confirm the dates, total, payment terms and any VAT treatment before sending the invoice.
Invoice essentials
What should a UK invoice include?
For an ordinary invoice, current GOV.UK guidance lists the following core information. Add clear payment terms as well, so the customer knows when and how to pay.
- A unique invoice number
- Your business name, address and contact information
- The customer’s company name and address
- A clear description of the goods or services
- The date the goods or services were supplied
- The invoice date
- The amounts being charged
- VAT where it applies
- The total amount owed
Use the full registered company name.
Use the company name as it appears on the certificate of incorporation. If directors are named on the invoice, current guidance says all directors must be listed.
Show the owner and trading name clearly.
Include your name and any business name used. If you trade under a business name, include an address where legal documents can be delivered.
VAT registered?
VAT invoices need additional information.
Only VAT-registered businesses can issue VAT invoices. They need extra detail such as the supplier VAT number, applicable VAT rate, net amount and VAT amount. The workbook starts at 0%: do not change it merely because a VAT field is present.
This template and page provide general information, not personalised tax or legal advice. Invoice and VAT requirements depend on the transaction and can change, so check current official guidance before sending an invoice.